Response 1830519

Response to request for information

Reference

1830519

Response date

04 August 2023

Request

The contract information sent by the organisation previously has now expired please can you provide me with a new update of the telephone maintenance contract:

Please can you send me the following contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support if all the information is still the same besides the contracts dates please send just the new contract dates. It would be much appreciated.

 

1. Contract Type: Maintenance, Managed, shared (If so, please state orgs)
2. Existing Supplier: If there is more than one supplier, please split each contract up individually.
3. Annual Average Spend: The annual average spends for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g., Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from within the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

 

If the service support area has more than one provider for telephone maintenance, then can you please split each contract up individually for each provider.

 

If the contract is a managed service or is a contract that provides more than just telephone maintenance, please can you send me all the information specified above including the person from within the organisation responsible for that particular contract.

 

If the maintenance for telephone systems is maintained in-house, please can you provide me with:

 

1. Number of telephone Users:
2. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g., Contact Centre, Communication Manager.
4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address.

 

Also, if the contract is due to expire, please provide me with the likely outcome of the expiring contract.

If this is a new contract or a new supplier, please can you provide me with a short list of suppliers that bid on this service/support contract?

Response

Contract 1

1. Contract Type: Managed
2. Existing Supplier: Teleware365
3. Annual Average Spend: Approx. £30k
4. Hardware Brand: Microsoft Teams and Direct Routing
5. Number of telephone users: Approx. 260
6. Contract Duration: 3-year contract.
7. Contract Expiry Date: 09/09/2024
8. Contract Review Date: April 2023
9. Application(s) running on PBX/VOIP systems: Microsoft Teams and NetCall Liberty Converse
10. Telephone System Type: Direct Routing
11. Contract Description: This contract provides 20,000 minutes bundle per month and a managed service for direct routing via the Cloud.
12. Go to Market: Procured following our three-quotation process due to the total contract value, there wasn't a need to go out to further competition and use a framework.
13. Contact Detail: Greg Dwyer, Chief Information Officer, gdwyer@rushcliffe.gov.uk, 0115 9148 411

 

Contract 2

1. Contract Type: Maintenance
2. Existing Supplier: BT
3. Annual Average Spend: Approx. £2.5k
4. Hardware Brand: N/A
5. Number of telephone users: 10 lines
6. Contract Duration: Rolling with 90 days notice
7. Contract Expiry Date: Rolling with 90 days notice
8. Contract Review Date: In line with PTSN decommissioning.
9. Application(s) running on PBX/VOIP systems: N/A
10. Telephone System Type: PTSN
11. Contract Description: Line rental which includes Support and Maintenance.
12. Go to Market: The old Analogue lines were procured direct from BT.
13. Contact Detail: Greg Dwyer, Chief Information Officer, gdwyer@rushcliffe.gov.uk, 0115 9148 411

 

Contract 3

1. Contract Type: Maintenance
2. Existing Supplier: Daisy £250.00
3. Annual Average Spend: Approx. £2.5k
4. Hardware Brand: N/A
5. Number of telephone users: 19 lines
6. Contract Duration: Rolling with 90 days notice
7. Contract Expiry Date: Rolling with 90 days notice
8. Contract Review Date: In line with PTSN decommissioning.
9. Application(s) running on PBX/VOIP systems: N/A
10. Telephone System Type: PTSN
11. Contract Description: Line rental which includes Support and Maintenance.
12. Go to Market: The old Analogue lines were procured direct from Daisy
13. Contact Detail: 13. Contact Detail: Greg Dwyer, Chief Information Officer, gdwyer@rushcliffe.gov.uk, 0115 9148 411