Response 1816650

Response to request for information

Reference

1816650

Response date

13 July 2023

Request

Please can you provide me with information concerning the maintenance of your corporate estate i.e. operational buildings, land and any other property (e.g. investment) and schools, if they are within your jurisdiction. Not any social housing/dwellings.

• Q1. What type of maintenance management model does your organisation use? E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal workforce, principal contractor etc.
• Q2. Can you provide a list of the approved contractors used?
• Q3. What are the total values of contracts granted?
• Q4. When do these contracts expire?
• Q5. What services are provided in each contract?
• Q6. What procurement method was used? E.g. Open ITT, Framework if so, which one?

Response

Please can you provide me with information concerning the maintenance of your corporate estate i.e. operational buildings, land and any other property (e.g. investment) and schools, if they are within your jurisdiction. Not any social housing/dwellings.

• Q1. What type of maintenance management model does your organisation use? E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal workforce, principal contractor etc.

  We procure individual/separate contracts for each FM service required, effectively acting as main/principal contractor.

• Q2. Can you provide a list of the approved contractors used? We don’t have or maintain an approved list of contractors.
• Q3. What are the total values of contracts granted?

  I have to advise you that we will not be able to answer your request without exceeding the appropriate limit.

  Section 12 of the Freedom of Information Act makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for local authorities is set at £450. This represents the estimated cost of one person spending 2 working days in determining whether the authority holds the information, and locating, retrieving and extracting it. The appropriate limit is prescribed by regulation 3 of the Freedom of Information and Data Protection (appropriate Limit and Fees) Regulations 2004.

• Q4. When do these contracts expire?

  I have to advise you that we will not be able to answer your request without exceeding the appropriate limit.

  Section 12 of the Freedom of Information Act makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for local authorities is set at £450. This represents the estimated cost of one person spending 2 working days in determining whether the authority holds the information, and locating, retrieving and extracting it. The appropriate limit is prescribed by regulation 3 of the Freedom of Information and Data Protection (appropriate Limit and Fees) Regulations 2004.

• Q5. What services are provided in each contract?

  I have to advise you that we will not be able to answer your request without exceeding the appropriate limit.

  Section 12 of the Freedom of Information Act makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for local authorities is set at £450. This represents the estimated cost of one person spending 2 working days in determining whether the authority holds the information, and locating, retrieving and extracting it. The appropriate limit is prescribed by regulation 3 of the Freedom of Information and Data Protection (appropriate Limit and Fees) Regulations 2004.

• Q6. What procurement method was used? E.g. Open ITT, Framework if so, which one? We carry out separate procurements for each FM service required; depending on the contract value, this will be an open or closed tender – all procurements over £75k are open. We occasionally make use of Framework agreements and this trend is likely to continue and increase.