Skip to additional navigation Skip to content

Privacy Policy for Rushcliffe Local Plan

Rushcliffe Local Plan Privacy Notice 

This privacy notice is published in accordance with the UK General Data Protection Regulations (UK GDPR). This notice provides information on the way in which the personal information you provide to use in connection with preparation of the Rushcliffe Local Plan is managed and processed by Rushcliffe Borough Council (the ‘data controller’). 

This privacy notice should be read in conjunction with the Borough Council’s general Privacy Notice and Privacy Policy. 

Rushcliffe Borough Council respect your privacy and is committed to protecting your personal data. This privacy notice explains how we will look after the personal data you may disclose to us when commenting on consultations undertaken by Rushcliffe Borough Council as part of the Rushcliffe Local Plan and planning policy preparation process. 

The Data Controller and Contact Details 

Rushcliffe Borough Council is the Controller for any personal data you give to us.  

The contact details for you to exercise any of your data protection rights or to raise any concerns you may have regarding your personal data are: 

By post: 

Data Protection Officer, 

Rushcliffe Borough Council, 

Rushcliffe Arena, Rugby Road, 

West Bridgford, 

Nottingham, 

NG2 7YG 

By email: customerservices@rushcliffe.gov.uk  

Tel: 0115 981 9911 

What Personal Data We Collect 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). 

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows: 

  • Identity Data includes first name, last name, username or similar identifier, marital status, title, date of birth and gender. 

  • Contact Data includes address, email address and telephone numbers. 

The data we collect depends on the purpose for which the data is collected. 

The lawful basis for processing your personal data is covered by the following Articles of the General Data Protection Regulation (GDPR): 

  • Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest by the Council or in the exercise of official authority vested in the Council. 

  • Special Category Personal Data – Article 9(2)(a) you have given explicit consent. You can withdraw your consent at any time. or 

  • Article 9(2)(g) processing is necessary for reasons of substantial public interest 

What We Do With Your Personal Data 

We will use your personal data to make you aware of consultations on planning policy documents prepared by Rushcliffe Borough Council. Information provided within consultation responses will be used to attempt to influence the outcome of the consultation topic. 

Please be aware that your original consultation response (submitted online, by letter or email) may be published online. Where we publish consultation responses or comments, only your name, and where applicable, your organisation, will be published. All other personal information will be removed before being made public. 

Prior to public examination of the Local Plan your name, organisation, contact details and full consultation response (on the proposed (Regulation 27) Local Plan) will, however, be required by the Planning Inspector and will therefore be shared with the Planning Inspectorate. 

We do not collect any Special Category Personal Data about you. However, if you choose to provide information relating to your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data within your consultation response, where this information is a vital aspect of the consultation response, we will only use this information for the purpose above, on the basis that the information is necessary for reasons of substantial public interest for the purpose of conducting statutory consultations. 

Where Special Category Personal Data is provided but is not a vital aspect of the consultation response, we will only use this information for the purpose above and with your explicit consent. You can withdraw your consent at any time by contacting us. 

How Long We Keep Your Personal Data 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. 

The Council will keep your personal data in accordance, unless you explicitly request it to be removed. This right to have your data removed is not an absolute right, for example, we will need to retain your data if this information forms part of a statutory or legal obligation, public registry or an existing contract. 

We will retain your data for one year after the adoption of the Local Plan. 

Who We Share Your Data With (Third Parties) 

Your personal information will not be shared with any third party, other than our data processors, for the delivery of the requested service.  

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow third-party service provider to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. 

We will not sell, assign, disclose or rent your personal data to any other external organisation or individual unless required to do so by law. 

Protecting Your Personal Data 

our unpublished personal data will be kept secure by the Council and will be kept within the European Economic Union (EEU). Where the Council uses a third party to store your personal data and it is stored outside of the UK/EEU, the Council will ensure that appropriate safeguards are in place to keep your personal data secure. 

Your Rights and Complaints 

There are a number of rights that you may exercise depending on the legal basis for processing your personal data.  In most cases, these rights are not absolute and there may be compelling or overriding legal reasons why the Council cannot meet these rights in full.  This will be explained to you in more detail should you contact the Council for any of the reasons detailed below: 

  • request a copy of the personal information the Council holds about you. 

  • to have any inaccuracies corrected. 

  • to have your personal data erased. 

  • to place a restriction on the Council’s processing of your data. 

  • to object to processing; and 

  • to request your data to be ported (data portability). 

Where the processing of your personal data is based on your consent, in most circumstances you have the right to withdraw that consent at any time and the Council will act on your instructions. 

If you have any concerns about how we process your personal data or wish to discuss how to exercise your rights, you should contact the Data Protection Officer using the contact details above. 

You also have the right to make a complaint to the Council by contacting the Council using the contact details above. 

Alternatively, you may wish to complain directly to the Information Commissioners Office (ICO).  You can do this by writing to them at: 

Information Commissioners’ Office 

Wycliffe House 

Water Lane 

Wilmslow 

Cheshire 

SK9 5AF 

Telephone: 0303 123 1113. 

Or you can report a concern  to the ICO online. 

Planning Policy