Skip to additional navigation Skip to content

Response 4012838

Response to request for information

Reference

4012838

Response date

10 June 2026

Request

Print Room

  1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing?
  2. Is this run by your own staff or outsourced to a third-party provider? 
  3. If run internally, how many full-time equivalent (FTE) run this facility? 
  4. Number of devices & model type/s?
  5. Name of incumbent supplier? 
  6. Contract start / end date and length of any option to extend? 
  7. If outsourced, please advise contract start / end date and length of any option to extend? 
  8. Was this contract awarded through a framework? If yes, which one used?
  9. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced?

External Print 

  1. Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc - but excluding print / mailing arrangements covering other areas such as revenue-related demands, housing benefit letters, electoral registrations, parking penalty notices etc?
  2. Name of incumbent supplier/s?
  3. If this arrangement is provided under contract, please advise start / end date and length of any option to extend?
  4. Was this contract awarded through a framework? If yes, which one used?
  5. Alternatively, was this awarded through a DPS arrangement? 
  6. Annual spend (ex VAT) for this service over the past 12 months?

Mail Room (Inbound and/or Outbound)

  1. Do you have your own in-house Mail Room operation?
  2. If yes, how is the service run - physical or digital mail distribution?
  3. Is this run by your own staff or outsourced to a third-party provider? 
  4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility? 
  5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend?
  6. Was this contract awarded through a framework? If yes, which one used?
  7. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced?
  8. Do you use a Hybrid Mail service / solution?
  9. If yes, please state:
    1. name supplier
    2. contract start / end date
    3. framework through which this awarded?

Finally, who is responsible for these arrangements at the Council?

Response

Print Room

  1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing? No, we do not have a print room.
  2. Is this run by your own staff or outsourced to a third-party provider? Not applicable
  3. If run internally, how many full-time equivalent (FTE) run this facility? Not applicable
  4. Number of devices & model type/s? we have 3 photocopier/printers in our main office at the Arena
  5. Name of incumbent supplier? Cannon
  6. Contract start / end date and length of any option to extend? Not applicable
  7. If outsourced, please advise contract start / end date and length of any option to extend? Not applicable
  8. Was this contract awarded through a framework? If yes, which one used? Not applicable
  9. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced? Not applicable

External Print 

  1. Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc - but excluding print / mailing arrangements covering other areas such as revenue-related demands, housing benefit letters, electoral registrations, parking penalty notices etc? Yes
  2. Name of incumbent supplier/s? Polygraphics, Nottinghamshire County Council, The National Leaflet Company 
  3. If this arrangement is provided under contract, please advise start / end date and length of any option to extend? No contract
  4. Was this contract awarded through a framework? If yes, which one used? Not applicable
  5. Alternatively, was this awarded through a DPS arrangement? Not applicable
  6. Annual spend (ex VAT) for this service over the past 12 months? £27,000

Mail Room (Inbound and/or Outbound)

  1. Do you have your own in-house Mail Room operation? Yes
  2. If yes, how is the service run - physical or digital mail distribution? Both physical and digital (hybrid)
  3. Is this run by your own staff or outsourced to a third-party provider? The physical post is carried out by own staff the digital/hybrid post is provided by a third party
  4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility? 1 person required to carry out task each day for approximately 1 hour
  5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend? Publisure and Nottinghamshire County Council
  6. Was this contract awarded through a framework? If yes, which one used? Not applicable
  7. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced? Not applicable
  8. Do you use a Hybrid Mail service / solution? Yes, our digital post is carried out via Hybrid mail service
  9. If yes, please state:
    1. name supplier - Publisure and Nottingham County Council

FOI Responses Contracts and Procurement 2026