Response A1345891

Response to request for information

Request

1. Winning bid details, including their business plan to fulfil this contract.
2. Contract award details covering the RBC meeting(s) Agenda (approval(s) and corresponding Minutes associated with the meeting(s) held.
3. Contract details covering the award date, contract duration, payment mechanism and structure, terms of reference, scope of work to be undertaken, monitoring and evaluation provisions and reporting obligations.
4. Winning bidder's Standard Operating Procedures for day-to-day activities in the execution of the contract, including any amendments relevant to revised operating practices implemented to address the additional demands of the COVID-19 pandemic.
5. Staff training structure, delivery and training course details for Enforcement Officers, including supplementary training provided to ensure COVID-19 protocols are adhered to.
6. Enforcement details since the start of the contract categorising the nature of the offences/alleged offences on a monthly basis.
7. Similarly, on a monthly basis, the number of walk-offs, warnings issued and recorded, Fixed Penalty Notices served and percentage of defaulters, number of cases processed and prosecuted by the Courts and the number of cases pending Court adjudication.
8. Demographic data, also on a monthly basis, covering the age or age groupings, gender and resident/non-resident status (outside of RBC) of alleged offenders.
9. Location data of the offences, broken down into individual wards including time spent per location.
10. The number of warranted officers who are RBC residents compared against those who are from other areas.

Response

1. Winning bid details, including their business plan to fulfil this contract.
   • There was no procurement exercise as this was and remains a trial exercise to establish the viability of a permanent service at which time it will be formally procured in accordance with the Councils standing Orders.
2. Contract award details covering the RBC meeting(s) Agenda (approval(s) and corresponding Minutes associated with the meeting(s) held.
   • No committee approval was necessary, this is a trial
3. Contract details covering the award date, contract duration, payment mechanism and structure, terms of reference, scope of work to be undertaken, monitoring and evaluation provisions and reporting obligations.
   • 12 month trial which will be extended for a further 12 months
4. Winning bidder's Standard Operating Procedures for day-to-day activities in the execution of the contract, including any amendments relevant to revised operating practices implemented to address the additional demands of the COVID-19 pandemic.
   • WISE Standing Orders
5. Staff training structure, delivery and training course details for Enforcement Officers, including supplementary training provided to ensure COVID-19 protocols are adhered to.
   • See above document
6. Enforcement details since the start of the contract categorising the nature of the offences/alleged offences on a monthly basis.
   • WISE_A1345891
7. Similarly, on a monthly basis, the number of walk-offs, warnings issued and recorded, Fixed Penalty Notices served and percentage of defaulters, number of cases processed and prosecuted by the Courts and the number of cases pending Court adjudication.
   • See spreadsheet in response to question 6.
8. Demographic data, also on a monthly basis, covering the age or age groupings, gender and resident/non-resident status (outside of RBC) of alleged offenders.
   • See spreadsheet in response to question 6.
9. Location data of the offences, broken down into individual wards including time spent per location.
   • See spreadsheet in response to question 6.
10. The number of warranted officers who are RBC residents compared against those who are from other areas.
    • 15 officers are authorised (we do not keep details of home addresses so cannot respond to this specific detail)