Response A1345591

Response to request for information

Reference

A1345591

Response date

9 September 2021

Request

Managing email

Do you have any policies or guidelines that encourage your employees to delete emails (for example, declutter your Outlook mailbox guidance) and manage their mailbox efficiently (please supply)?

Managing paper and electronic files

Do you have any policies or procedures which encourage your employees to destroy paper files and electronic records outside retention periods(please supply)?

Please send details of any projects or initiatives (for example, an Electronic Tidy-Up Day ) within your Organisation to reduce electronic file storage and data duplication of your files shares to comply with the GDPR and delete data that is no longer necessary in relation to the purposes for which it was collected.

Please list any software products used in your Organisation to remove redundant, obsolete or duplicate data or create automatic policies to clean your data or separate your important data for reporting, deleting, archiving.

Staff awareness

Please send me a copy of any email bulletins or intranet news and/or notices which encourage employees to manage paper and electronic records correctly within your Organisation?

Adhere to retention schedules and destroy records at the correct time (meet legal requirements) ?

Response

Information is contained within our Data And Information Policy v1.6