Response A1344954

Response to request for information

Reference

A1344954

Response date

8 April 2021

Request

I would be grateful if you could help in answering our request for information for

the following questions; answering for A-F on questions 1-8.

a) Photocopiers/MFDs (Multi-Functional Devise)

b) Printers

c) Print room / reprographic

d) Desktops

e) Laptops

f) Displays

g) Audio Visual/ meeting room kit

Please name all the IT resellers that you have contacts with and buy from.
What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
What year and month is the next hardware refresh due?
Please name the number of devices deployed by Council?
In reply to question 4, which department/facility are those located?
Please name the brand and model of the devices mentioned and the spend for each product.
Details on how these were procured. ie By Framework
- Procurement method
- If Framework, please state which one
Do you normally purchase equipment as services or as a capital?
What is your annual print/copy volume and spend?
Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Response

Q1. Please name all the IT resellers that you have contacts with and buy from.

a) Photocopiers/MFDs (Multi-Functional Devise) - Xerox

b) Printers - Ad-hoc suppliers

c) Print room / reprographic - N/A

d) Desktops - Ad-hoc suppliers

e) Laptops - Ad-hoc suppliers

f) Displays - Ad-hoc suppliers

g) Audio Visual/ meeting room kit - Saville Audio Visual (Visavvi)

Q2. What is the length of the contracts, more specifically their end date, with the

named IT resellers in question 1.

a) Photocopiers/MFDs (Multi-Functional Devise) - November 2021

b) Printers - N/A

c) Print room / reprographic - N/A

d) Desktops - N/A

e) Laptops - N/A

f) Displays - N/A

g) Audio Visual/ meeting room kit - August 2021

Q3. What year and month is the next hardware refresh due?

a) Photocopiers/MFDs (Multi-Functional Devise) - After November 2021

b) Printers - N/A

c) Print room / reprographic - N/A

d) Desktops - The Council have a 5 year replacement programme and each device has its own date when due for replacement.

e) Laptops - The Council have a 5 year replacement programme and each device has its own date when due for replacement.

f) Displays - Replaced as an when they become damaged and beyond repair

g) Audio Visual/ meeting room kit - March 2022 will be the first review.

Q4. Please name the number of devices deployed by Council?

a) Photocopiers/MFDs (Multi-Functional Devise) - 11 devices

b) Printers - Approx. 14 devices

c) Print room / reprographic - N/A

d) Desktops - Approx. 15 devices

e) Laptops - Approx. 270 devices

f) Displays - Approx. 290 devices

g) Audio Visual/ meeting room kit - Not sure what to add here due to the openness of this section.

Q5. In reply to question 4, which department/facility are those located?

a) Photocopiers/MFDs (Multi-Functional Devise) - All departments

b) Printers - mainly BSU and Customer Services

c) Print room / reprographic - N/A

d) Desktops - Democratic services, customer services, Cultural Services, and ICT

e) Laptops - All departments.

f) Displays - All Departments

g) Audio Visual/ meeting room kit - Facilities.

Q6. Please name the brand and model of the devices mentioned and the spend for each product.

a) Photocopiers/MFDs (Multi-Functional Devise) - Xerox

b) Printers - HP

c) Print room / reprographic - N/A

d) Desktops - Dell.

e) Laptops - Dell and Lenovo.

f) Displays - Asus

g) Audio Visual/ meeting room kit - Mixture of models.

Q7. Details on how these were procured.

By Framework i. Procurement method; ii. If Framework, please state which one.

a) Photocopiers/MFDs (Multi-Functional Devise) - CCS Framework RM3781 Lot 2

b) Printers - Procurement Method (three quotations)

c) Print room / reprographic - N/A

d) Desktops - Procurement Method (three quotations)

e) Laptops - Procurement Method (three quotations)

f) Displays - Procurement Method (three quotations)

g) Audio Visual/ meeting room kit - Procurement Method (three quotations)

Q8. Do you normally purchase equipment as services or as a capital?

Capital

Q9. What is your annual print/copy volume and spend?

I'm unable to provide our annual print/copy as no reports exist to gain this information however, I can confirm that our annual spend is Approx. £12k

Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.

ICT Manager gdwyer@rushcliffe.gov.uk

Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

ICT Manager gdwyer@rushcliffe.gov.uk

FOI Responses ICT 2021