Response 3960246

Response to request for information

Reference

3960246

Response date

16 April 2026

Request

This is a Freedom of Information request relating to mileage allowances.

Please could you provide me with the following information for each of the previous two financial years as well as the current year (2023/24, 2024/25 and 2025/26):

1. Current Policy & Rates: A copy of, or link to, the council's current policy regarding staff mileage claims. Please confirm the standard rate paid per mile for cars and vans (for example, the HMRC approved rate of 45p per mile).
2. Total Expenditure & Miles: The total amount of money spent by the council on reimbursing staff for business mileage claims during the specified financial year, and the total number of miles this expenditure represents.
3. Expenditure: The total spent by the council on reimbursing business miles. If multiple rates are used, if possible please provide a breakdown by reimbursement at each rate.
4. Number of Claimants: The total number of individual staff members who made one or more business mileage claims during the specified financial year.

If it is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in Section 12, please provide advice and assistance, under the Section 16 obligations of the Act, as to how I can refine my request.

Response

1. Current Policy & Rates: A copy of, or link to, the council's current policy regarding staff mileage claims. Please confirm the standard rate paid per mile for cars and vans (for example, the HMRC approved rate of 45p per mile).
   • RBC Pay mileage based at HMRC rates depending on the type of vehicle being used. Travel Policy.
2. Total Expenditure & Miles: The total amount of money spent by the council on reimbursing staff for business mileage claims during the specified financial year, and the total number of miles this expenditure represents. 
   • Financial Year    Mileage Paid    No of Miles    No of employees claimed
     2023-24               £29,950.50        66,939            108
     2024-25               £31,721.40        70,492            105
     2025-26               £27,844.76        61,985            94             

3. Expenditure: The total spent by the council on reimbursing business miles. If multiple rates are used, if possible please provide a breakdown by reimbursement at each rate.

• • Financial Year    Rate PM 0.45    Rate PM 0.25    Rate PM 0.20    Rate PM 0.145    Total Miles
    2023-24               66171                369                    399                     0                          66939
    2024-25               70492                0                        0                         0                          70492
    2025-26               61826                0                        0                         159                      61985

4. Number of Claimants: The total number of individual staff members who made one or more business mileage claims during the specified financial year.

• • Please see the end column in the table at Q2