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Support for Event Organisers

Guidance on planning an event to take place in the Borough of Rushcliffe

Towns and villages across Rushcliffe regularly host outdoor events. Whether your event is large or small, for charity or commercial purposes, if you need some guidance during the planning process Rushcliffe Borough Council's Community Development team aim to help. Whether you need helping finding a venue or making sure you are properly licensed, our experienced officers will be able to offer guidance.

Managing public events safety

When planning events, organisers are encouraged to follow the guidance produced by the Health & Safety Executive in the Event Safety Guide HSG195 (ISBN 978-0-7176-2453-9). The Nottinghamshire A-Z Event Planning Guide also provides useful local information on subjects such as licensing, food safety and highways. 

Rushcliffe Event Safety Advisory Group

The role of Rushcliffe Event Safety Advisory Group is to promote good standards of safety at all public events in the Borough and ensure best practice is followed, in order to:

  • promote high levels of safety and welfare at events by giving advice;
  • promote good practice in safety and welfare planning for events; and
  • ensure events cause minimal adverse impact.

The group provides a single point of contact for organisers, ensuring all agencies are aware of events taking place that the public may attend in the Borough. For more information about Safety Advisory Groups (SAG) in Nottinghamshire please read our Event SAG terms of reference.

How to submit details of a public event

You can submit basic details of your event to Rushcliffe Borough Council by filling our an Event Notification Form or telephoning 0115 9148 517. The Community Development team will contact you if further information is required. Organisers of large-scale events, or those which have unusual or hazardous elements, may be invited to attend a meeting of the Event Safety Advisory Group to present their management plans.

Risk management template

Download Risk management template

For local guidance and support contact Rushcliffe Borough Council's Community Development team on 0115 9148517 or email 

General event guidance materials

NEW! Protect Duty - Martyn’s Law 2023

UK government have announced the ‘Martyn’s Law in tribute of Martyn Hett, who was killed alongside 21 others in the Manchester Arena terrorist attack in 2017.

The new policy comes into action from Spring 2023 and requires event organisers to take steps to improve public safety, with measures dependent on the size of the venue and the activity taking place.

Read more information on the Martyn's Law.