Response 3763651

Response to request for information

Reference

3763651

Response date

19 June 2025

Request

1. Contract Register

Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.

Where available, we are particularly interested in the following fields (though this is not a strict requirement):

• Contract Title
• Supplier Name
• Estimated Spend (Total or Annual)
• Contract Duration and Total Period (including extensions)
• Contract Start and Expiry Dates
• Review Date
• Contract Description
• Contract Owner (Name, Job Title, Contact Details if available)
• Contract Notes
• Managing Department
• Award Date
• Participating Organisations
• Procurement Category
• Framework or Tender References
• Central Purchasing Body
• Classification Codes (CPV, Pro-Class, etc.)

Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.

2. Total Number of Active Contracts

Please confirm the total number of contracts currently listed as active.

3. Procurement Strategy (2025/2026)

Please provide your organisation’s Procurement Strategy for 2025/2026.

• If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.
• If any parts are redacted, please identify the redacted sections and the reason.

4. Contact Information

If possible, please provide the name, job title, phone number, and email address for the following roles:

• Responsible officer for API access or data sharing (if applicable)
• Individual managing the contract register
• Finance Director
• Head/Director of Procurement or Purchasing
• Head/Director of ICT
• Head of Estates and Facilities
• Relevant Committee Member, Councillor, or Board Member for Procurement/Finance

If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.

5. Additional Notes

• If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data).
• If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports.
• If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown.

Response

1. Contract Register

Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.

The information requested is contained in the contracts register.

2. Total Number of Active Contracts

See response to question 1.

3. Procurement Strategy (2025/2026)

The Rushcliffe procurement Strategy.

4. Contact Information

There are a number of methods you can use to contact us Find and Contact Us - Rushcliffe Borough Council and your enquiry will be sent to the appropriate department.  Senior Officers - Rushcliffe Borough Council

For enquiries relating to general procurement please email corporate.procurement@nottscc.gov.uk

5. Additional Notes

• If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data). The Contracts Register is in Excel.
• If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports. The Council does not use a contract management system.
• If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown. Not applicable.