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Information the Council must make public

Section 19 of the Freedom of Information Act 2003 requires every public authority to adopt and maintain a Publication Scheme, which is essentially a list of key documents about the Council and how it conducts its business. This had to be approved by the Information Commissioner who has issued a Model Publication Scheme to be adopted by all public authorities with effect from 1 January 2009.

The purpose of the Model Publication Scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public.

Additionally, the Code of Recommended Practice for Local Authorities in Data Transparency sets out key principles for local authorities in creating greater transparency through the publication of public data. It is hoped that the publication of this data will help the public to hold politicians and public bodies to account.

The list below contains information required by both.  If there is information which you believe should be published, then please let us know by emailing

Information held by the Council, which has not been published under this Scheme, can be requested in writing under the Freedom of Information Act.

Is there a charge for this information?

In most cases, no. All information available through our website is free of charge and openly accessible. Where it is not possible to offer a document electronically, charges may be made for photocopying, postage and packaging or costs incurred as a direct result of requesting the information. If there is a charge, it will be clearly indicated.

The Freedom of Information Act still exists and it is still possible to request information not routinely published under the Publication Scheme.

Where can I get further information?

Further information about the Publication Scheme is available from the Information Commissioner.

The list below uses the seven categories within the Publication Scheme, and additional information required by Data Transparency has been added to this structure.

Who we are and what we do

Organisational information, locations and contacts, constitutional and legal governance.

The Council's Constitution - the council's constitution consists of a number of documents that, under the Local Government Act 2000, are required to be brought together and made available for public inspection.

Information about the Executive Management Team's pay, roles and responsibilities - Senior officers and their Role and remuneration

Location and opening times of Council properties open to the public

Borough Councillors and their contact information.

Information about Elections within the Borough

The Council provides many services which can be found in our A-Z - this also provides links to partners providing public services.

Details of time spent on Trade Union Facility Time

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

Information about the Council's budget

The Council's Statement of Accounts

The Council's Capital Programme is reported to Cabinet within ongoing financial reports. 2016/17 2015/16 2014/15

Procurement - Contracts, Tenders and guidance about selling to the Council.

Information about the Council's expenditure over £500

Spending on Procurement Cards - as required by the Transparency Code.

Allowances paid to Councillors are available: 2016/17 2015/16

Internal audit - reports are seen by Cabinet and as part of the scrutiny process.

The last two External Audit reports are: External Audit Annual Report 2015/16 and ‌External Audit Annual Report 2016/17

Financial Reports and other information in relation to finance for project and events - this information is shown in reports to Corporate Governance Group

The Council's partnerships and funding - the Council updates a list of partnerships within its report to Partnership Development Group.

The Transparency Code requires information about the Parking account to be published - details of income and expenditure and the annual report Civil Parking Enforcement Contract Update 2016/17

Election expenses (returns or declarations and accompanying documents relating to election expenses sent to the council) - these available to view and take notes for 2 years from the date of the election. Contact the Elections office or phone 0115 981 9911.

The Council provides Capital Grants to the community and voluntary sector, the last 3 years grants are in this report.

What our priorities are and how we are doing

Strategy and performance information, plans, assessments, inspections and reviews.

The Council's Statement of Accounts (and formerly Annual Reports) are available in the Statement of Accounts section.

The Council reports statistical information within the Committee Reports

Corporate Strategy 2016 - 2020 is the Council's current Strategy which sets out the major corporate tasks that it will undertake to progress long term goals.

The Council reports the progress of its Corporate Strategy in Performance Monitoring Reports to Performance Management Board.

The Council publishes a Forward plan detailing the key decisions made or due to be made by Cabinet.

Equality impact assessments are made to ensure that the Council does not discriminate when delivering services.

The Council's Asset Investment Strategy 2017 - 2022 was agreed at Council on 21 September 2017.

The Planning Service underwent a Peer Challenge in February 2017 - the Peer Challenge report and actions and are available.

How we make decisions

Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

The timetable of council meetings can be found in the Meetings, Agendas and Minutes section.

Upcoming major proposals are listed in the Forward Plan, decisions are recorded in 2018 2017 2016 2015

We publish current and results from previous consulations on our Consultation page.

Our policies and procedures

Current written protocols for delivering our functions and responsibilities.

Policies and procedures for conducting council business are contained within the Council's Constitution.

Current information can be found in the Documents, strategies and policies page.

Information is available under the Freedom of Information Act and there is guidance for making an application.

Information about working for the Council is contained within the jobs section.

Pay Policy Statement 2017/18 with policies relating to the pay of the workforce.

Information about access to Customer Services

Lists and registers

Information held in registers required by law and other lists and registers relating to the functions of the authority.

The Brownfield Land Register contains details of brownfield sites in the borough.

If you have a query about the Conservation Area Tree Notification register - please contact us for information.

Information about land on the Contaminated Land Register

A list of the Council's assets are shown in the Asset Database

List of Ancient Monuments within the borough.

Local Land Charge Register - personal searches.

Planning Register contains applications that are new and awaiting approval and those where approval has been granted or refused.

Public Licensing Register provides the details of licensed businesses and premises.

The Register of Members' Interests provides the information declared by serving borough councillors.

Tree Preservation Order register - contact us for information

The Electoral Register is available to view on request. Please contact the Elections Office.

The services we offer

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

Information about Elections - current and past elections and referendums.

The Council is entitled to make charges for some of the services we provide, a list of these services is in the fees and charges page.

Information about the borough and tourism can be found in the About Rushcliffe section

View our latest media releases

View Rushcliffe Reports, the Council's magazine published 3 times per year.

Services for business in the borough.

Regulatory and licensing responsibilies information.